Former Council committee structure

Nelson City Councillors meet fortnightly for full Council meetings in the Council Chamber at Civic House, 110 Trafalgar Street, Nelson

Starting 3 September 2009, Council moved to fortnightly full Council meetings from a committee structure. On this page, you can locate former committee meeting agendas and minutes back to the beginning of 2008.

Community Services

Former committee membership

Pete Rainey, Chair
Ali Boswijk, Deputy Chair
All Councillors sat on the Community Services Committee.

Agendas and minutes

All agendas and meeting minutes are available in PDF format. To view these documents you will need software that opens PDF files. Download Adobe Acrobat Reader.

Community Services Committee 2009 agendas and minutes by meeting date
Meeting date Agenda Minutes
29 Jan Community Services (80KB PDF) Community Services (40KB PDF)
12 Mar Community Services (94KB PDF) Community Services (94KB PDF)
23 Apr Community Services (81KB PDF) Community Services (81KB PDF)
18 Jun  Community Services (97KB PDF)
Community Services (81KB PDF)
21 Jul  Community Services (84KB PDF)
 

2008 agendas and minutes

Find the 2008 Community Services Committee meeting agendas and minutes.

Former committee functions

  1. The committee is responsible for the provision, operation and maintenance of recreation, culture and heritage, facilities and services.
  2. The committee is the Council’s liaison with the community and government in respect of social issues affecting Nelson and oversees the Council’s Social wellbeing and Social Development services and initiatives.

Former specific delegations

  1. To monitor and report of the achievement of service levels in respect to recreation, culture and heritage and social development services.
  2. Power to set Council policy on matters relating to the provision, extension, reduction or modification of works or services supporting the functions set out for the committee, to the limit of the amount approved in the estimates and annual plan.
  3. Power to set Council policies for the following services provided by the Nelson City Council: recreation activities, libraries, swimming pools, the marina, turf and landscaping activities, cemetery and internment services, cultural activities (including festivals and historic buildings), heritage and arts, employment initiatives, crime prevention, youth and positive ageing initiatives and to monitor their implementation.
  4. Power to set policy on the levels of cost recovery of fees and charges for community use of facilities and parks and reserves falling within the function of this committee.
  5. To receive reports and recommendations from the Regional Facilities Funding forum and to make recommendations to Council on any reports.
  6. The Committee may recommend to Council proposals for bylaws when required to meet Council objectives for its recreation, culture and heritage facilities and services.
  7. To recommend policies to the Council on Nelson City Council’s involvement and response to social issues consistent with annual plan and estimates.
  8. To consider and if necessary recommend any actions arising in respect of the:
  • Arts Council
  • Broadgreen Society
  • Community and Whanau Committee
  • Kahurangi Employment Trust
  • Melrose Society
  • Nelson 2002 Trust
  • Nelson City Community Sport Fund
  • Nelson Millennium Centre Trust
  • Nelson Provincial Patriotic Council
  • Nelson School of Music
  • Nelson Tasman Connections Steering Group (Mayors Taskforce for Jobs)
  • Nelson Youth Council
  • Nelson Tasman Business Trust
  • Safer Community Council
  • Sister City Associations
  • Talking Heads
  • Whakatu Marae
  • Youth and Community Facilities Trust (the Hub)
  • Youth Matters group
  • Youth Nelson
  1. To recommend to the Council the amount and organisations to receive grants under the community grant scheme.
  2. To recommend to the Council Community Contract funding agreements for community services.
  3. Power to advocate on behalf of the Nelson community and lodge and present submissions to external bodies on policies and legislation relevant to the delegated responsibilities and functions of the committee.

Environment Committee

Former committee membership

Rachel Reese, Chair
Derek Shaw, Deputy Chair
All Councillors sat on the Environment Committee.

Agendas and minutes

All agendas and meeting minutes are available in PDF format. To view these documents you will need software that opens PDF files. Download Adobe Acrobat Reader.

Environment Committee 2009 agendas and minutes by meeting date
Meeting date Agenda Minutes
12 Feb Environment Committee (79KB PDF) Environment Committee (22KB PDF)
26 Mar Cancelled
7 May  Environment Committee (76KB PDF)
Environment Committee (19KB PDF)
18 June  Environment Committee (81KB PDF)
Environment Committee (24KB PDF)
30 July  Environment Committee (75KB PDF)
 

2008 agendas and minutes

Find the 2008 Environment Committee meeting agendas and minutes.

Former committee functions

  1. To develop policy and to monitor the effectiveness of such policy on matters relating to environmental, public health and safety, resource management, building and associated legislation administered by Nelson City Council. That legislation includes, but is not limited to:
  • Resource Management Act, 1991
  • Building Act, 1991; and from 30 November 2004 , as it comes into effect:
  • The Building Act 2004
  • Biosecurity Act, 1993
  • Dog Control Act, 1996
  • Fencing of Swimming Pools Act, 1987
  • Food Act, 1981
  • Hazardous Substances and New Organisms Act, 1996
  • Health Act, 1956
  • Impounding Act, 1955
  • Litter Act, 1979
  • Local Government Act, 2002
  • Local Government Act 1974 (for those sections which have not been repealed)
  • Maritime Transport Act, 1994
  • Sale of Liquor Act, 1989
  • and all Regulations made under the above, and the Amusement Device Regulations, 1978.

Former specific delegations

  1. To recommend to the Council funding policies relevant to the functions of the Committee.
  2. To recommend the need for, and to draft for the consideration of the Council, proposed bylaws relevant to the functions of the Committee. To monitor the effectiveness of such bylaws when promulgated by Council.
  3. To recommend to Council policies or changes to existing policy affecting the regulatory environment the Council works within but outside the specific functions and delegations of the Committee.
  4. Power to set policy on matters relating to the provision, extension, reduction or modification of works or services supporting the functions set out for the committee, to the limit of the amount approved in the estimates and annual plan.
  5. Power to set policy in respect of all legislation and Council activities within the functions of the Committee.
  6. Power to set policy in relation to regional planning issues, including co-ordination with other councils or requiring authorities.
  7. Power to set policy in relation to environmental or public health matters including discharges, noise, natural and physical hazards, animals, dangerous and hazardous substances, food handling, liquor licensing, fencing of swimming pools, plants, vehicles, or premises maritime safety and control, and policy in relation to legislative or bylaw enforcement and the monitoring thereof.
  8. To recommend policy in relation to the council’s functions for harbour safety and control, marine pollution and coastal management.
  9. Power to hear, consider and determine submissions on policy issues in relation to building control and development, sale of liquor standards or controls, dog control, animal and pest control and management, hazardous substances management, and maritime safety.
  10. Power to hear, consider and determine submissions on policy issues arising from the preparation, operation, change or review of the Nelson Resource Management Plan, or Nelson Regional Policy Statement, or to determine that commissioners may be appointed for such purpose in any matter where the Council is, or is perceived to be an interested party.
  11. Power to set policy and determine actions to be taken by the Council as a Requiring Authority or Heritage Protection Authority.
  12. To monitor the effectiveness and appropriateness of council policy and processes in respect of all the above matters and to undertake such amendments or changes as may be appropriate.
  13. Power to set the priorities for the preparation or review of the Nelson Resource Management Plan (District and Regional Plans), or Nelson Regional Policy Statement under the Resource Management Act, 1991 and to confirm for public notification and submission discussion documents, strategies, variations and plan changes (but not the approval of variations or plan changes following consideration of submissions) – First Schedule, Resource Management Act, 1991.
  14. Power to determine procedural matters relating to the preparation, review, or changes to a plan or policy statement under the Resource Management Act, 1991.
  15. Power to set the priorities and to determine procedural matters relating to the preparation, review or changes to policy documents, strategies, codes, or other documents required under environmental health, animal control, building, and associated legislation relating to the functions of the Environment and Planning Committee, (excluding the Long-term Council Community Plan, Annual Plans and Reports under the Local Government Act, 2002).
  16. Power to lodge and present submissions to external bodies on policies and legislation relevant to the delegated responsibilities and functions of the committee. Where submission time frames preclude consideration by the Committee; the Chair and Divisional Manager Planning and Consents and Manager Environmental Policy or Manager Consents are delegated power to prepare and lodge an interim submission not inconsistent with Council’s adopted policies and report to the Committee at the first opportunity.
  17. Power to set levels of cost recovery of fees, charges, permits, licenses, and consents (other than those that are the responsibility of other committees) in accordance with the Council’s funding policy.
  18. Power to set policy on matters relating to the provision, extension, reduction, or modification of activities supporting the functions set out for the committee, to the limit of the amount approved in the estimates and annual plan.
  19. May resolve that any rule in any plan change or variation does not have effect until the plan change or variation becomes operative (s.20 Resource Management Act).

Governance Committee

Former committee membership

Graeme Thomas, Chair
Denise Henigan, Deputy Chair
All Councillors sat on the Governance Committee.

Agendas and minutes

All agendas and meeting minutes are available in PDF format. To view these documents you will need software that opens PDF files. Download Adobe Acrobat Reader.

Governance Committee 2009 agendas and minutes by meeting date
Meeting date Agenda Minutes
19 Feb Governance Committee (72KB PDF)  Governance Committee (22KB PDF)
2 Apr Governance Committee (81KB PDF)  Governance Committee (33KB PDF)
14 May  Governance Committee (80KB PDF)
 Governance Committee (34KB PDF)
25 Jun  CANCELLED  
6 Aug  Governance Committee (81KB PDF)
 

2008 agendas and minutes

Find the 2008 Governance Committee meeting agendas and minutes.

Former committee functions

  1. The committee recommends policies on rating, loans, and funding of capital works; reviewing budgets and funding of estimates; monitoring Council’s Council Controlled Organisations (CCOs), Council Controlled Trading Organisations (CCTOs) and overseeing the financial performance and management of all Council investments.
  2. The committee is the Council’s liaison with the business community and government agencies in respect of economic development issues affecting Nelson and oversees the Council’s Regional Economic Development Strategy and economic development services and initiatives and the economic wellbeing of Nelson.
  3. The committee is responsible for the monitoring of Council’s public communication activities.

Former specific delegations

  1. To make recommendations to the Council on proposals by committees for expenditure or loan funding not allowed for in the council’s estimates of expenditure.
  2. To recommend council policies on matters relating to property investments owned by the Council. The committee may recommend to the Council proposals for loan raising, or disposal of such properties, with comment from the Infrastructure and Community Services Committees as appropriate.
  3. To recommend policy on, appoint directors or trustees and monitor the performance of the following Council Controlled Organisations (CCO’s) and Council Controlled Trading Organisations (CCTO’s):
  • Latitude Nelson Limited;
  • Nelmac Limited;
  • Nelson Airport Limited;
  • Port Nelson Limited;
  • Regional Economic Development Agency;
  • Ridgeways Joint Venture; and Tasman Bay Heritage Trust
  1. To recommend policy on and to monitor the performance of:
  • Port Nelson Trust;
  • Regional Sewerage Business Unit;
  • The City of Nelson Civic Trust; and
  • The Suter – Te Aratoi o Whakatu
  1. To recommend policy on relationships with other bodies such as the Local Government New Zealand and Sister Cities.
  2. To receive reports and to make recommendations to full council on any matters arising from the Combined Shareholders Group
  3. To consider and make recommendations on any request for loan funds from the Council.
  4. To recommend policy on the triennial review of representative and election process.
  5. To monitor the Regional Economic Development Strategy and tourism strategies.
  6. Power to negotiate or appoint negotiators to act on behalf of the Council in negotiations for the purchase, sale, subdivision or lease of council land or buildings, and, where capital value of the land and buildings is less than $500,000 (excluding GST), to enter into agreements on behalf of the Council.
  7. Power to recommend policy on the levels of cost recovery to be used in the setting of fees and charges and changes to the Funding Policy between formal council reviews.
  8. Power to set policy on matters relating to the provision, extension, reduction or modification of works or services supporting the functions set out for the committee, to the limit of the amount approved in the estimates and annual plan.
  9. Power to review and monitor the performance of the Council relative to its estimates and to recommend appropriate levels of overall capital works budgets for future years.
  10. Power to authorise expenditure proposed by any committee not allowed for in the estimates and annual plan where there is an urgent need for a decision before the date of the next Council meeting (including any extraordinary meeting which is proposed).
  11. Power to set policy for dealing with, applications for rate remission, or applications for financial assistance with works.
  12. Power to write off outstanding accounts receivable or remit fees and charges of amounts over $2,000.
  13. Power to lodge and present submissions to external bodies on policies and legislation relevant to the delegated responsibilities and functions of the committee.

Infrastructure Committee

Former committee membership

Mark Holmes, Chair
Mike Cotton, Deputy Chair
All Councillors sat on the Infrastructure Committee.

Agendas and minutes

All agendas and meeting minutes are available in PDF format. To view these documents you will need software that opens PDF files. Download Adobe Acrobat Reader.

Infrastructure Committee 2009 agendas and minutes by meeting date
Meeting date Agenda Minutes
10 Feb Infrastructure Committee (79KB PDF) Infrastructure Committee (26KB PDF)
19 Mar Infrastructure Committee (92KB PDF) Infrastructure Committee (23KB PDF)
30 Apr Infrastructure Committee (78KB PDF)
Infrastructure Committee (30KB PDF)
15 Jun  Infrastructure Committee (91KB PDF)
Infrastructure Committee (40KB PDF)
23 Jul  Infrastructure Committee (79KB PDF)
 

2008 agendas and minutes

Find the 2008 Infrastructure Committee meeting agendas and minutes.

Former committee functions

  1. The committee is responsible for the provision, operation and maintenance of transportation, sewerage, water, stormwater and solid waste systems and services.

Former specific delegations

  1. To monitor and report on the achievement of service levels in respect to transportation, sewerage, water, stormwater and solid waste systems.
  2. Power to set policy on matters supporting the functions set out for the committee, to the limit of the amount approved in the annual plan.
  3. Power to set Council policies on the closure of streets, and on the use of streets, pavements and parking areas by street vendors and for stalls.
  4. Power to set policy on the levels of cost recovery of fees, charges and rentals relating to the above assets and approval of road stopping land sales where the valuation and sale price is less than $50,000.
  5. The Committee may recommend to Council proposals for bylaws when required to meet Council objectives for its infrastructure.
  6. Power to lodge and present submissions to external bodies on policies and legislation relevant to the delegated responsibilities and functions of the committee.