Steps for submitting a CAR application
Please submit CAR applications online at Submitica.com.
- Step 1: Register or log in to submitica.com
- Step 2: Create a new application, type: Non-excavation or Excavation.
- Step 3: Follow the prompts to fill in your application and upload all required documentation.
• You will be able to preview the details of your application before you submit it. - Step 4 Submit Traffic Management Plan (TMP)
- Step 5: Submit.
- Step 6: Your request will be confirmed and you will be given a unique CAR number - use this number in all communication and extension requests. You will also be emailed a confirmation of your request containing the CAR number, and a summary of your submission.
- Step 8: Council Road Network Coordinators will approve the application or let you know if more information is needed
The National Code of Practice for Utility Operators' Access to Transport Corridors defines the set of standards for working in the road and the Corridor Access Request (CAR) processes. The Code is mandatory under the Utilities Access Act 2010 for road corridor managers (including the Council) and utility operators. Nelson City Council also applies this process to all other works within the Council’s road corridor – whether the work is for or by a utility, local authority, commercial organisation or private individual. Note that Utility Operators have separate statutory access rights to the road corridor for the placement, maintenance, improvement, and removal of Utility Structures. The Code does not give any right of access to the road corridor.
The CAR is usually applied for by the approved contractor you have engaged to undertake the work on your behalf.
Real estate signage
Real estate signage can also damage assets but is lower risk and as such, the Council has created guidance as to where these can safely be installed.
Excavation Corridor Access Request (CAR)
You need to complete an excavation CAR if you are:
- Digging, drilling, resurfacing, or doing any other activity that will alter, or cause to be altered, the surface of the road corridor.
- Placing any pipe, duct, pole, cabinet, or other structure below, on or above the road corridor.
- Building a new driveway or installing a new stormwater drain that leads into the road corridor.
- Building a new fence and your work site or equipment encroaches onto the road corridor.
- Near or opening manhole access covers.
Non-Excavation Corridor Access Request (NECAR)
You need to complete a NECAR if you are:
- Placing a skip/bin or container.
- Putting up a temporary scaffolding (mobile or fixed).
- Using or parking machinery such as cranes, cherry pickers and water blasters.
- Applying for a full or partial road or footpath closure to carry out work on or above the road.
- Accessing manholes, pits, or any above ground assets.
- Applying for a full or partial road closure for an event – such as exhibitions, fairs, shows, markets, concerts, filmmaking, sports, parades, and festivals.
Approval, cost and payment
Approval
Submitting an application is not an authority to start work, unless it is an emergency. You must wait until you receive your approved permit by email.
Applications must be made at least 5 working days before work starts
Cost
These fees are separate to any fees incurred by third-party service providers to complete Traffic Management Plans or other work. Fees are listed below.
Payment
The applicant will be the bill-payer for all activities unless Council approves other arrangements. The bill-payer (applicant) must submit a completed customer application form or supply their customer number before their application will be processed.
Starting work and closing off when complete
Starting work
Work can start once your CAR and TMP is approved. If undertaking excavation work you must have a current Work Access Permit (WAP) issued.
Closing off a CAR
When you have completed the work and reinstatement has been completed as per the Land Development Manual, log in to Submitica and change the status of the job to “Work Completion Notified”.
We will be automatically notified that the job has been completed and an Roading Network Coordinator will carry out an inspection to certify the work is up to standard.
Completed work is put on a two-year warranty period. If it fails (or the reinstatement is not up to standard), you are liable for correction work.
